Refund Policies

Refund policies for each program are listed below. If you have any questions about these policies please contact the club treasurer.

Regular Season

Program Fee Withdraw Policy KYHA does not allow temporary withdrawals (other than requests made pursuant to KYHA’s Withdraw Policy) at all. The player’s parent or legal guardian is responsible for the program fees based on the following schedule: If a player withdraws from the Tri-County Amateur Youth Hockey Organization (to join any other local youth hockey organization) at any time during the first month of the season or after the first practice, a portion of the dues will not be refunded, thus being considered a withdrawal fee (or owed if all dues owed are not paid). The “Withdrawal Fee” will be one sixth of annual dues and will not be pro-rated. In Addition, if a player withdraws from the Tri-County Amateur Youth Hockey Organization (to join any other youth hockey organization) at any time after the first month of the season (30 days from the first team practice), no dues will be refunded and the entire amount of dues for the season will be due immediately before a release is granted. Unless the change is a direct situation to the relocation of the family dwelling (i.e., a move from Kent to New York which allows them to play for another organization). This policy applies in all cases where the player leaves the team/association other than injury (i.e., school, moving, loss of interest, etc.). Injured players withdrawing based on medical advice are eligible for a prorated refund based on the percentage of the season that the player misses after withdrawing. Players may be required to provide evidence of medical advice not to play and requests will be reviewed on a case by case by the KYHA Board. The Board reserves the right to refuse to grant a prorated refund if it is not satisfied with the evidence provided to it. There are no refunds of registration fees. Injury withdrawal - A player unable to play for a period of 30 consecutive days (one month) or more will be subject to a “refund” of dues if requested for the time in which a player is unable to play. This would include but no limited to injury, surgery, prolonged illness, relocation, or other non-controllable situations. To determine the drop date of a player, a written request must be presented to the KYHA Treasurer for their signature and date. An e-mail to the KYHA Treasurer is enough to establish a date and time of the request for release. In any event, either the signed & dated (or emailed) request for release to the KYHA Treasurer, or the date of last participation in any team event, whichever is later, will be considered the date of the drop. A team event is defined as any game, practice, workout, or any other team gathering in which was on the team’s schedule that the dropping player attended. Once the drop date is determined, an official CSHL Player Release form will need to be completed and signed by an executive officer of KYHA’s Board of directors. Any player with an outstanding balance will not be allowed to return to the KYHA or register for any subsequent seasons until all monies have been paid in full.

Spring League

Program Fee Withdraw Policy KYHA does not allow temporary withdrawals (other than requests made pursuant to KYHA’s Withdraw Policy) at all. The player’s parent or legal guardian is responsible for the program fees based on the following schedule: If a player withdraws from the Tri-County Amateur Youth Hockey Organization (to join any other local youth hockey organization) at any time during the first month of the season or after the first practice, a portion of the dues will not be refunded, thus being considered a withdrawal fee (or owed if all dues owed are not paid). The “Withdrawal Fee” will be one sixth of annual dues and will not be pro-rated. In Addition, if a player withdraws from the Tri-County Amateur Youth Hockey Organization (to join any other youth hockey organization) at any time after the first month of the season (30 days from the first team practice), no dues will be refunded and the entire amount of dues for the season will be due immediately before a release is granted. Unless the change is a direct situation to the relocation of the family dwelling (i.e., a move from Kent to New York which allows them to play for another organization). This policy applies in all cases where the player leaves the team/association other than injury (i.e., school, moving, loss of interest, etc.). Injured players withdrawing based on medical advice are eligible for a prorated refund based on the percentage of the season that the player misses after withdrawing. Players may be required to provide evidence of medical advice not to play and requests will be reviewed on a case by case by the KYHA Board. The Board reserves the right to refuse to grant a prorated refund if it is not satisfied with the evidence provided to it. There are no refunds of registration fees. Injury withdrawal - A player unable to play for a period of 30 consecutive days (one month) or more will be subject to a “refund” of dues if requested for the time in which a player is unable to play. This would include but no limited to injury, surgery, prolonged illness, relocation, or other non-controllable situations. To determine the drop date of a player, a written request must be presented to the KYHA Treasurer for their signature and date. An e-mail to the KYHA Treasurer is enough to establish a date and time of the request for release. In any event, either the signed & dated (or emailed) request for release to the KYHA Treasurer, or the date of last participation in any team event, whichever is later, will be considered the date of the drop. A team event is defined as any game, practice, workout, or any other team gathering in which was on the team’s schedule that the dropping player attended. Once the drop date is determined, an official CSHL Player Release form will need to be completed and signed by an executive officer of KYHA’s Board of directors. Any player with an outstanding balance will not be allowed to return to the KYHA or register for any subsequent seasons until all monies have been paid in full.

Embro Exchange

Refunds will be processed if the event is cancelled or if roster size requires adjustments. If you decided to not come after registering, refunds will only be processed if we find someone to take your place.

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